Office Administrator

Office administrator

Job Description:

At Kaas Wilson Architects, we roll up our sleeves and get stuff done. We are a group of 70+ down-to-earth, passionate professionals who strive to better our communities, one building at a time. We work on affordable housing, senior living, renovation, and historic preservation. We do it because we see the impact it makes, and we’ve been rewarded for our efforts with many awards.

We believe in collaboration and teamwork. We respect our differences and park our egos at the door. We embrace hard work because we believe in the communities we’re serving. We are invested in each other’s success. Join us and be part of something bigger than yourself.

Employees receive strong benefits packages with merit-based bonuses, a 401(k) contribution, professional development funds, and health insurance covered at 100% for the employee (plus, lots and lots of coffee when we’re at the office). We work hard, but maintain a flexible schedule, and try not to take ourselves too seriously. We believe our work will be better when there is more diversity in our workforce; that our differences strengthen us. Thus, we strongly encourage applications from those who are members of marginalized communities.

We are currently seeking an Office Administrator to join our team. The Office Administrator is detail-oriented, professional, self-motivated, personable, articulate, and a team player.

Responsibilities

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    Greet and direct visitors, clients, and callers

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    Handle mail, email, voicemail, and incoming/outgoing packages

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    Coordination of printing, binding, and delivery of project documents

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    Keep premises orderly; keep coffee bar, food and beverage coolers stocked

  • Stock office supplies, snacks, and drinks and place orders when necessary. Monitor monthly expenditures for these items to stay within the monthly budget allocation

  • Coordinating and managing appointments, meetings, lunches, and the conference room schedule. Coordinating and preparing for office events

  • Scheduling office lunch and learns

  • Overseeing the maintenance of office facilities and equipment

  • Provide administrative support for the leadership team as needed

  • Assist colleagues whenever necessary

  • Other duties as assigned

Qualifications

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    3+ years of relevant office administration experience, preference is given to those with experience in an architecture, engineering, or construction office setting

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    Excellent verbal and written communication skills

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    Excellent organizational skills and attention to detail. Considerate and thinks ahead

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    Collaborates with direct supervisor to prioritize tasks and to delegate them when appropriate

  • Ability to function well in a fast-paced environment 

  • Excellent time management and prioritization skills, with a proven ability to meet deadlines and multi-task as needed

  • Proficient computer software skills including but not limited to: internet, spreadsheets, word processing, e-mail, and pdf creation; Google application experience is strongly preferred

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    Ability to operate a multi-line phone system and office equipment such as computers, fax and copy machines

Compensation & Benefits

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    Competitive salary

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    Merit-based bonuses

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    Paid time off

  • Health, dental, vision, and other insurance available

  • Professional Development funds for continuing education and professional memberships

  • Flexible Schedule

  • Casual work environment

How to apply

 Please apply using the form on the right side of this page or email your resume and cover letter to Tori Addison at hr@kaaswilson.com.

Send Us Your Resume

Job Location

1301 American Boulevard East, Bloomington, Minnesota 55425